Texas HVAC Contractor Updates its HR Process to Match its Growth
A Texas plumbing and HVAC contractor with over 50 years of experience modernized its outdated, paper-based HR processes by implementing Arcoro’s integrated HR solutions—including ExakTime and Core HR modules compatible with Sage 300—which automated time tracking, employee data management, and payroll, thereby reducing administrative burdens, minimizing errors, and enhancing employee self-service and data security.
Arcoro’s Integrations Simplify and Accelerate HR Processes for Plumbing and HVAC Contractor
A Texas-based plumbing and HVAC contractor with more than 50 years of business longevity was experiencing growth, but its outdated HR processes couldn't keep up. While the contractor focused on providing expert work and excellent customer service, it was neglecting to automate workforce management processes, such as tracking employee hours and personal information, which were still handled on paper.
Challenge
The HVAC contractor’s manual processes were putting added stress on the office staff. Whenever changes needed to be made to an employee’s HR information, administrators had to stop their current tasks to complete the updates. These tasks were both challenging and time-consuming. Automating the process via HR technology provided a solution.
Solution
The company chose HR solutions that could quickly automate its processes and were compatible with Sage, which was extremely important to the company.
ExakTime/Sage 300 Integration
ExakTime is Arcoro’s digital time tracking solution. The time and attendance data stored in ExakTime can be shared with Sage 300. For the contractor, the integration matches Sage 300 time entries—Employee, Job, and JC Cost Code—with the corresponding fields in ExakTime to transfer the data. Other important fields, such as Certified Class, WC Code, Union Department, and advanced Pay IDs, can also be exported.
Core HR with Sage 300 Integration
Arcoro’s Core HR module also integrates with Sage 300. Employee data stored in Core HR, such as employee demographics, tax information, benefit elections, direct deposits, and employee compensation, is shared with Sage 300, eliminating redundant manual data entry and mistakes. The employee portal allows workers to view and change their own information, such as pay stubs, directly from their phones, providing valuable transparency while automating processes. Employee data is safeguarded because access is restricted to approved users. Core HR provided tremendous time savings, resulting in a significant return on investment by saving hundreds of hours per year.
Benefits Management
Arcoro’s Benefits Management module simplified open enrollment and benefits administration with configurable tools. It helped the company maintain ACA compliance with built-in reporting and notification features and empowered employees with self-service coverage updates, personalized profile pages, and 24/7 access.
Goals
- Time savings
- Move from manual, paper-based processes
- Drive efficiencies for future growth
Results
- Moved from paper time tracking to digital, saving hours of time
- Employee information is managed from a centralized, secure location
- Sage 300 integrations allow for an automated payroll process and reduced data entry mistakes
- Benefits management is streamlined and transparent
Solutions Used
- ExakTime Time Tracking with Sage 300 Integration
- Core HR with Sage 300 Integration
- Benefits Management System
- ACA module
Related
Employee Management Tools
Arcoro Manage is a construction-specific employee management platform that centralizes employee data, automates HR workflows, ensures compliance with complex regulations, connects field and office teams via self-service access, and provides analytics for improved workforce decision-making, ultimately saving significant time and boosting productivity for HR and employees alike.
Automation is Key to HR Efficiency - Arcoro
The article from Arcoro emphasizes that automating HR processes such as payroll and benefits management is essential for businesses facing rising labor and supply costs, as it enhances scalability, reduces errors and costs, improves employee satisfaction, streamlines compliance, and eliminates inefficient paper-based methods like manual time tracking, which significantly drag down productivity.
Creating a Seamless Employee Benefits Experience with Arcoro and Sage
The article emphasizes the importance of creating a seamless employee benefits experience by using integrated HR software like Arcoro and Sage, which streamlines benefits administration, enhances employee transparency and engagement, and helps construction companies address workforce challenges such as hiring difficulties, retention, and productivity by reducing manual processes and aligning benefits management with existing financial and payroll systems.
Top Features of Benefits Management Software
Benefits management software streamlines the costly and complex benefits administration process by offering cloud-based automation with key features such as built-in payroll integration for enhanced efficiency and accuracy, customizable workflows for HR administrators, compliance navigation, self-service tools for employees, and scalability to support evolving business needs, ultimately improving employer branding, recruitment, and retention.
Sparkle Painting Achieves Single, Scalable Solution for HR Functions
Sparkle Painting, a rapidly growing Virginia-based painting contractor, overcame operational inefficiencies and manual HR management challenges by adopting Arcoro's integrated ExakTime solution, which streamlined timekeeping from paper-based methods to a scalable digital system used by 360 employees and subcontractors, thereby improving accuracy, reducing errors and time theft, and enabling the company to efficiently manage its expanding workforce and complex job costing.
HR Management
Arcoro’s Construction HRIS software centralizes employee data, automates HR workflows, ensures compliance with complex construction regulations, connects field and office teams through self-service access, integrates with ERP and payroll systems, and provides analytics for better decision-making, as demonstrated by a case study where an East Coast contractor saved 24,000 annual payroll processing hours and improved HR efficiency.