Rapidly Growing Construction Firm Finds Scalable Solution
A rapidly growing construction firm overcame fragmented, siloed software systems by implementing Arcoro’s integrated suite—including ATS, Onboarding, Core HR, ExakTime, Performance Management, Learning Management, and Succession Planning—seamlessly connecting with Sage 300 to streamline payroll, time tracking, onboarding, and leadership development, saving 24,000 annual payroll hours and enhancing employee data accuracy and career growth processes.
Challenge
The company's software systems did not integrate, resulting in a "Frankenstein model" with bolt-on systems. The decentralized organization allowed divisions to choose their own software, leading to multiple disparate systems that did not work together. Employees worked in software silos, causing communication breakdowns and redundant manual entry.
For example, the onboarding system did not communicate with the HRIS or applicant tracking system (ATS), so onboarding new hires required manual paperwork. This became a significant challenge when onboarding hundreds of employees in a single week.
The company needed a full suite solution—including ATS, Onboarding, Core HR, Learning Management, and Benefits—that integrated with Sage. It chose Arcoro.
Solution
The company implemented Arcoro’s ATS, Onboarding, ExakTime, and Core HR software. Core HR integrates with Sage 300, simplifying employee data management. Arcoro’s Core HR feeds employee data (demographics, pay IDs, deductions, tax information) into Sage 300 CRE, streamlining payroll processing and keeping benefits deductions, direct deposits, taxes, and more in sync. This payroll integration saved about eight hours per payroll person per week, totaling 24,000 hours per year for the entire payroll team.
New employee data is also integrated with ExakTime for time tracking, ensuring information is accurate and up to date without manual intervention. The HR team no longer had to manage timecards submitted via email.
To support internal development and encourage career growth, the company added Arcoro’s Performance Management, Learning Management, and Succession Planning modules. These provided leadership and compliance training as well as 9-box matrix review modules.
Before implementing Arcoro’s Succession Planning, the company used spreadsheets to track employees ready for promotion. The software modules allowed them to identify five desired leadership behaviors and tie those behaviors to the performance management module.
Improving HR processes with Arcoro gave the company more time and data to achieve strategic goals, such as growing and maintaining a strong workforce committed to the company’s future.
Goals
- Eliminate manual processes
- Replace disparate software systems with integrated solutions compatible with Sage
- Identify employees for company leadership positions
Results
- Automated onboarding process for hundreds of employees, saving time
- Seamless integration to Sage for payroll processing, saving 24,000 hours per year
- Identified five leadership traits and tied them to performance management
Related
Top 5 HR Challenges in Construction: What Keeps HR Leaders Up at Night
A survey of 300 HR professionals in small to mid-sized U.S. construction companies reveals the top five HR challenges—finding and hiring the right candidates (65%), performance reviews (22%), time and attendance tracking (22%), onboarding new employees (21%), and tracking certifications and compliance (21%)—with workforce shortages driving hiring difficulties and HR technology like Applicant Tracking Systems offering solutions to streamline recruitment and alleviate these persistent industry pain points.
Spotlight on Arcoro’s HR Integrations - Arcoro
Arcoro’s HRIS Core HR software integrates seamlessly with popular construction business applications like Sage 100 Contractor and 300 CRE, enabling automated, secure, and accurate data transfer of employee demographics, job classifications, compensation, benefits, and tax information to reduce manual entry, minimize errors, enhance compliance, and maximize operational efficiency for construction workforce management.
Onboarding Sets New Hires Up for Success
The article emphasizes that in a competitive job market with low unemployment and frequent career changes, a well-structured onboarding process is essential for employers to effectively integrate new hires by introducing them to company culture, goals, and necessary tools, thereby increasing employee retention, reducing hiring costs, and enhancing performance during the critical initial 90-day period.
What is Applicant Tracking System Software and Why Your High-Risk Industry Needs It
The article explains how modern applicant tracking system (ATS) software, designed for high-risk industries like construction and field service, addresses critical hiring challenges—such as skilled labor shortages, compliance demands, and multi-site workforce deployment—by providing an integrated, scalable digital platform that automates recruitment processes, enhances candidate management, ensures regulatory compliance, and improves overall hiring efficiency beyond basic application tracking tools.
Employee Management Tools
Arcoro Manage is a construction-specific employee management platform that centralizes employee data, automates HR workflows, ensures compliance with complex regulations, connects field and office teams via self-service access, and provides analytics for improved workforce decision-making, ultimately saving significant time and boosting productivity for HR and employees alike.
Construction HR Software Onboarding | Arcoro
The article discusses how construction HR software addresses the industry's unique onboarding challenges—such as a diverse workforce, dispersed job sites, high turnover, safety regulations, and compliance complexities—by streamlining processes to enhance productivity, safety, retention, and company culture from the first day on the job.