Enhanced Field Oversight with ExakTime: Custom Messages Update Workers
ExakTime enhances construction field oversight by providing accurate time tracking alongside remote access to time clocks, project details, crew and equipment tracking, shift scheduling, and the ability to send custom real-time messages and alerts—such as weather warnings, safety reminders, and administrative notifications—to keep workers informed and compliant with labor regulations in dynamic jobsite conditions.
Construction crews often work in environments that are subject to change due to weather, timelines, and budgets. Communicating quickly with crews in the field is crucial when circumstances shift. ExakTime’s time tracking solution not only tracks worker time accurately but also offers features to improve field oversight, such as viewing company time clocks and project information remotely, tracking crews and equipment, scheduling shifts and tasks, and adding project notes. A key feature is the ability to create custom ad hoc messages for individuals or groups, keeping employees informed in real time.
Keeping Workers Informed on the Jobsite
Most construction work is performed outdoors, making it vulnerable to severe weather and hazardous conditions. For example, wildfires can degrade air quality, and severe weather can arise unexpectedly. Managers can use alerts and notifications to warn employees to take safety measures, change tasks, or leave early. Alerts can also remind employees to fill out and approve timesheets at the end of the week. ExakTime’s compliance features require employees to approve their timesheets to ensure correct pay, including overtime as per the Fair Labor Standards Act. Notifications can also be sent for safety meetings, annual reviews, open enrollment, or training reminders.
Examples of Real Company Notifications
Here are examples of messages ExakTime customers have sent using custom alerts and notifications:
- 1.Please approve time
- 2.Holiday reminder
- 3.Storm watch
- 4.You’re scheduled to work in 1 minute
- 5.Week schedule
- 6.Safety meeting
- 7.Break time
- 8.Go home
- 9.End of pay period
- 10.Reminder meeting today
- 11.Weather alert, head home early
- 12.Open Enrollment
- 13.Site closed today, no work
- 14.Annual review
- 15.Happy hour
- 16.Complete training
- 17.Smoke alert
- 18.Safety inspection
Field Oversight: Beyond Time Tracking and Messaging
Visibility into field activities and keeping people informed is just one aspect of ExakTime. Staying updated on crew activities helps improve planning and bidding for future projects. Accurate labor estimation is essential for competitiveness and avoiding under-bidding.
Reporting
ExakTime provides instant reports on regular and overtime hours by location or employee. These insights help managers understand labor costs at each site. Advanced analytics allow customization of the data that matters most.
Compliance
Compliance is integral to field oversight. ExakTime’s mobile app prompts employees to sign off on rest and meal breaks and report injuries. Employees must review and approve their timecards with a signature, supporting FLSA overtime compliance. All information is stored in the cloud for future reference, such as audits.
Payroll Integration
After timesheets are reported, hours can be synced to payroll. ExakTime integrates with over 90 accounting and payroll programs, including Sage, QuickBooks, ADP, Acumatica, constructionpayroll.com, Viewpoint, and Foundation. These integrations enable faster, error-free payroll processing.
Cost Reduction
Automated time tracking and payroll eliminate hour-rounding and errors, saving time and money. Project hours can be broken down with customized cost code tracking. Workers select their job when clocking in, so managers know exactly what work is being performed. ExakTime also reduces operational costs by minimizing administrative tasks.
ExakTime’s field insight features help construction companies manage job sites more effectively by keeping workers informed and ensuring time is tracked accurately and compliantly.
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